Forward deployed engineering for ABA
Forward deployed engineering means working directly with the engineer who builds your software: inside your workflows, connected to your systems, and improved as your team uses it. Start with one focused build.
Building across the operations of a top 5 ABA provider nationally.
The opportunity · Illustrative project targets
We work alongside your operators to build the intelligence behind intake, capacity, and clinical work. Connected to your systems. Useful to your people.
INTAKE & ACCESS
Connect document collection, insurance, clinical review, consent, and scheduling. Give families a clearer next step and staff a workflow they can follow through.
Document intelligence · Review routing · Systems integration
STAFFING & CAPACITY
Bring clinical policy, schedules, space, and staffing into the same decision. Explore feasible options, understand the constraints, and give operators a useful place to act.
Constraint optimization · Session coverage · Growth scenarios
CLINICAL WORKFLOWS
Prepare source data, assist with documentation, and build structured checks into existing tools. Keep clinical judgment and final review with the people responsible for care.
Source-informed drafting · Quality checks · In-workflow assistance
Beyond these three: knowledge assistants, workforce intelligence, and data and legacy-system modernization.
Explore selected workSELECTED WORK
An inside view of our work with a top 5 ABA provider nationally. Three workflow studies show where software meets the decisions people make.
01 / Staffing & capacity
Optimization and operational intelligence that connect clinician capacity, technician coverage, and center growth.
Weekly capacity
Sample scenario
See where the week gets tight.
Planned seat occupancy · 2-hour blocks
| Start time | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| 8 am | 20% | 35% | 40% | 25% | 30% |
| 10 am | 65% | 75% | 85% | 80% | 70% |
| Noon | 70% | 80% | 90% | 85% | 75% |
| 2 pm | 90% | 95% | 100% | 95% | 90% |
| 4 pm | 80% | 90% | 95% | 90% | 85% |
| 6 pm | 35% | 45% | 50% | 40% | 30% |
Occupancy (%) Low → high
02 / Intake & access
An intelligent intake journey connecting families, clinical teams, and the systems behind access to care.
Family intake
Sample scenario
Where the intake path narrows.
Four selected checkpoints · families reaching each stage
| Selected stage | Path A36 at start | Path B20 at start |
|---|---|---|
| 01Started | 36 | 20 |
| 02Context | 27 | 16 |
| 03Documents | 6 | 2 |
| 04Scheduled | 2 | 0 |
Bars show the share of each path’s starting cohort.
Look closer at the document handoff.
Context → documents: 27 → 6 on Path A; 16 → 2 on Path B.
03 / Clinical workflows
Source-informed AI assistance for clinical documentation, structured quality checks, and everyday clinical workflows.
Clinical review
Sample scenario
Keep the source in view.
Source excerpt
“A visual prompt was provided to begin the task.”
Fictional session note · p. 2
Source-linked comparison
Current wording
The task began independently.
Suggested wording
The task began with a visual prompt.
The clinician decides.
Check the source. Keep, revise or reject the suggestion.
Fictional wording change. The final note remains a clinical judgment.
CONNECTED TO YOUR EXISTING WORLD
Azure AI. Salesforce. Google Workspace. Care platforms. We connect intelligence to the systems your team already runs on.
Begin with a focused build. Continue working directly with Jay as your workflows, systems, and priorities evolve.
01–03 · FIRST BUILD
Scope. Build. Pilot.
04 · ONGOING
Embedded engineering.
Feedback from use shapes what we build next.
FOCUSED FIRST BUILD
01 / 04We map the workflow, data, and integration boundaries with the people doing the work. Together, we define the first build and how to evaluate it.
Workflow map
Handoffs, exceptions, and points of friction
Data and integration review
Available context, system boundaries, and access
A focused starting point
A practical scope and a way to judge its value
Agree on the problem and the decisions people need to retain.
FOCUSED FIRST BUILD
02 / 04We combine AI, rules, optimization, and software engineering as the workflow requires, then test behavior against meaningful examples.
Working implementation
A focused workflow connected to relevant systems
Evaluation examples
Representative cases, edge cases, and known limits
Review controls
Source context, explanations, and escalation paths
Examine the outputs together before expanding the scope.
FOCUSED FIRST BUILD
03 / 04A focused pilot helps your team assess usability, operational fit, and exceptions before a broader rollout.
A bounded pilot
Defined users, workflow, and operating conditions
Staff feedback
What helps, what interrupts, and what needs to change
Rollout decision
Evidence to refine, expand, or reconsider the approach
Make the rollout decision with the people accountable for the work.
ONGOING EMBEDDED ENGINEERING
04 / 04An ongoing engineering partnership keeps improvements connected to the people using the system. We agree on priorities, ownership, and support as the work develops.
Ownership and support
Clear responsibilities, documentation, and support arrangements
Monitoring plan
Useful signals, failure paths, and review cadence
Improvement backlog
Prioritized changes informed by real use
Keep a clear path for people to question an output or raise an issue.
Neuromnia brings forward deployed AI engineering to ABA organizations: direct collaboration with the engineer building and improving your software, from a focused first build to ongoing engineering.
The work spans family intake, clinician capacity, technician coverage, clinical documentation, and organizational knowledge. Each workflow fits into the systems and decisions your organization already depends on.
PRACTICAL BY DESIGN
Understand the workflow, the available data, and the rules people already work within.
Use source context, explicit constraints, and meaningful evaluations so teams can question an output.
Define review points, exception handling, and clear ownership around consequential actions.
THE ENGINEER BEHIND NEUROMNIA
Co-founder & Principal Engineer
Forward deployed AI engineering for ABA
Jay brings enterprise AI and mathematical optimization experience to ABA operations. Before Neuromnia, he led client data science and AI for pricing at JPMorgan Chase. His earlier work at Citi spanned decision science and digital analytics. Today, he works directly with ABA teams to build and integrate software around their workflows and existing systems.
Master of Science in Financial Mathematics University of Edinburgh
For a first conversation, bring one workflow bottleneck, the systems involved and the change you want to make.
Neuromnia’s earlier ABA AI work · Meta, October 2024 (opens in a new tab)
“I wish more Product Leaders possessed Jay's hybrid skill set of business strategy, data science and people management.”
FROM PRIOR COLLABORATION
Joseph R. Zweier, FRM
VP, Area Product Owner
JPMorgan Chase & Co
LET’S FIND THE NEXT STEP
Talk directly with Jay about a workflow bottleneck, the people involved, and the systems you use. Explore a focused first build and how ongoing engineering could support what follows.
A 30-minute conversation about the workflow and a possible starting point. Bring the operational context; keep patient-identifying or sensitive clinical information out of the initial booking and email.
BEFORE YOU BOOK
Usually, the best starting point is connecting what you already have. We build around your care platform, CRM, documents, and staff workflows, then modernize the parts that create the most friction.
Start with an expensive, repeated operational problem: intake coordination, staffing coverage, documentation, or finding reliable answers. We help identify a focused use case, define the right success measures, and get a working solution into your team's hands.
You work directly with the engineer building the software. At Neuromnia, that is Jay—from understanding the workflow to building, integrating, deploying, and improving it. The work connects AI to the systems, constraints, and decisions already in use at your organization.